Worry-Free Print Solutions for SMEs

Administrative processes are thankfully getting more and more digitized, but the need to store hard copies of documents is here to stay — especially since many people still prefer to work with information printed on paper. To ensure a steady flow of print, scan and copy jobs, companies put their trust in print management solutions.

Criteria for selecting a print solution

One of the crucial parameters to consider is the company’s size. In large businesses, installing a printing solution usually demands robust local hardware (a print server), which can guarantee proper workload distribution and execution for a large number of users with varying rights. Other requirements include reliable cost billing and detailed reporting. All these functions need to be performed by hundreds of devices of different brands and sizes. That is why the main concern commonly is integrating a large fleet of devices with local infrastructure and managing it from one place.

Can a printing solution pay off for a small company?

Purchasing and managing a print server may represent a huge cost item for SMEs, one that doesn’t fit their budget. That’s why there are solutions that can take on the role of a print server and provide convenient document workflows for smaller installations too — ideally, using cloud technology (but more about that later).

Moving from local hardware to the cloud

If a company uses a private cloud for data management, the same cloud can be used for housing print software as well, which saves space on the local server. For example, the MyQ X solution can be completely moved to the Microsoft Azure private cloud and connected with Universal Print by Microsoft which, besides other things, enables users working from home to submit print jobs remotely without VPN connection.

Both IT department and users save time

One important advantage MyQ Roger gives any company without a specialized IT department is that it eliminates a range of tasks linked to printing — not only server maintenance, but also integration with local infrastructure or lengthy updates. MyQ Roger is SaaS provided on the basis of monthly subscription, with no complicated installation. The company just uploads the MyQ Roger dedicated app to the terminal of their MFP (subscription is charged based on the number of devices with the application), users can connect with a QR code and start managing their documents from their smartphones, without having to touch the MFP’s panel.

Award-winning print management software featuring personalization, air-tight security and outstanding document workflows.