Metrostav a.s., the largest construction company in the Czech Republic, is active in 15 other European countries beyond its home market. With substantial experience in complex building and infrastructure projects, its key segments include transport infrastructure, underground structures, and projects for industry and the environment.
Metrostav was faced with growing printer costs, poor document controls, and a decaying fleet of devices. Faced with a challenging economic environment, they made the jump into a fully modernized, and managed, fleet of multifunctional printers (MFPs).
Metrostav was looking at steep growth in its total printer costs and ineffective control over document workflows. They had nearly 1,700 printing devices spread across European building sites, from various manufacturers, and most of them were technologically obsolete. Many of these printers had been damaged by dust from construction-sites, reducing output while increasing service and maintenance costs.
The MyQ solution
To overcome these challenges, Metrostav optimized its printer fleet with new MFPs equipped with the MyQ Embedded Terminal, giving users secure access via PIN or a personal ID card. Each Metrostav location was equipped with the MyQ central print monitoring system, ensuring better accountability for print consumption. The MyQ Service Module was incorporated into the new devices, automating both toner orders and repair reports.
The technical summary
When MyQ was finished, Metrostav had gone from 1700 devices to 440 devices: 300 KYOCERA TASKalfa 250ci MFPs with the MyQ Embedded Terminal and 140 KYOCERA MFDs with a MyQ central print monitoring system. That’s a decrease of nearly 75%. Since Metrostav has offices spread throughout Europe, each location with two or more MFDs were installed with the MyQ Service Module.
By reducing the number of devices on which they depended, and having a MyQ-centric system, Metrostav could now easily manage and use their new MFPs without issue. They saved 66% on printer costs (2.3 million Euro) in just four years. Thanks to MyQ’s automated reporting, their print volume also decreased by 20%.
Running all their MFPs through one system also had fantastic benefits for the users as well. Employees were no longer restricted to using only one or two devices. By implementing the pull print feature, they could use any device connected to the MyQ server. This increased employee efficiency and increased document security because the documents wouldn’t print until the user authenticated themselves and finished their job while standing at the device.
MyQ makes the award-winning, universal MyQ Solution for secure print management and workflow optimization via printers and other multi-functional devices. Headquartered in Prague, Czech Republic, with additional branches in Austria, France, Germany, Russia, UAE, the UK, and the USA, MyQ works with the most-recognized global vendors in the printing industry. CIO Business World rates MyQ a “Top 100” Czech technology company.